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Administrative Assistant

Job Duties::
As an Administrative Assistant working on the Compliance team, you will be empowered and inspired to do your best work and contribute to our mission. In a typical day, you will:
Type routine and confidential letters, reports, and memoranda from rough draft, audiotape, or written notes ensuring accurate grammar, spelling, and business formats.
Compose routine correspondence; sends original and copies of correspondence to designated addressees; maintains correspondence files.
Make travel arrangements for managers and directors, which involves working with Corporate Travel Department to arrange transportation and lodging.
Prepare and distribute travel itineraries; make arrangements for dining or other entertainment, e.g. sporting event tickets, as requested.
Review and log travel and entertainment forms; track departmental budget expenditures; analyze data to record and report on budget variances.
Organize and schedule on-site or off-site meetings; ensure that facilities are adequate; arrange for food and beverages.
Maintain a calendar of itineraries and schedules, and coordinates business meetings and conference calls; prepare reimbursement requisitions for off site meeting attendees.
Monitor and maintain adequate quantities of office supplies for the staff.
Prepare purchase requisitions when inventory levels are low.
Select office products and equipment from vendor catalogs or approved lists of standard office supplies.
Monitor invoices to ensure billing charges are appropriate, assigns the general ledger accounting code, and submits the bills for signature.
Organize and maintain files of departmental records, literature, and reports.
Recover information from files upon request.
Maintain logs and other records, e.g. product reviews, to track various departmental operations.
Maintain personnel attendance, overtime and vacation records and confidential personnel files.
Monitor weekly time sheets and verifies for accuracy.
Prepare departmental documents and reports which involve assembling necessary information by researching files and documents and communicating with various people; operating various computer software programs, e.g. MS Office Suite, to record and analyze information; organizing information into text, tables, and graphs; and formatting and generating reports.
Create and maintain spreadsheets for the preparation of budget.
Coordinate the preparation of monthly staff reports.
Assist in creation of management presentations by using computer programs to create charts, graphs and slides as needed.
Coordinate various departmental activities, policies, or programs, to maintain effective administrative control, which involves maintaining records and logs, communicating with various internal and external people; notify management of any problems that may arise.
Maintain responsibility for data entry, including system data entry of Affiliate Companies transfers of value to U.S. Health Care Professionals to meet Federal and State Sunshine Reporting requirements.
Assist in gathering documentation relating to HCP Consulting engagements.
Work on special projects and performs other duties as directed.
Job Requirements::
High School Diploma is required; Associate's Degree in Business or Secretarial Science is preferred or equivalent experience and knowledge.
Minimum of 3 years of secretarial experience.
Strong written and verbal communication skills.
Understanding of the principles of customer service.
Ability to type 50-60 WPM.
Fast hand writing or stenography skills.
Excellent organizational skills.
Strong MS Office experience.
Fluency in one or more of the following languages is a bonus: Spanish, Portuguese, French, or Japanese.
We realize work isn?t just a job to you.
It?s a big part of your life, but not the only part. That?s why we offer competitive salaries, a robust 401(k) program, annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible schedules, parental and adoption leave, on-site services and Colleague Affinity Networks ? so you can be ready for where life can take you.
Job Description:
Are you looking for a company that cares about people?s lives and health, including yours? At Olympus, we help make people?s lives healthier, safer and more fulfilling, every day. We?re currently looking for an Administrative Assistant to join us in our Center Valley, PA office.
Let?s inspire healthier lives, together.
The Administrative Assistant performs a variety of administrative duties to ensure that Managers and Directors are free to focus on business concerns and issues. The incumbent will screen incoming telephone calls, types and composes correspondence, compiles and prepares various business documents and reports, tracks budgetary expenses, makes travel arrangements, organizes and schedules meetings. He/She prepares management presentations and maintains effective administrative control over various departmental activities, procedures, or programs. The incumbent also maintains personnel attendance and other administrative records.
About Us:
At Olympus, we put a lot of good back into the world, and what we do really matters. We are committed to making people?s lives healthier, safer and more fulfilling every day by crafting innovative optical and digital solutions in medical technologies, microscopy, industrial solutions, cameras, and audio recorders.
We view our relationship with and commitment to our employees with the same passion. Everything we do at Olympus is a reflection of our vision, and everyone here helps to make it a reality. We?re invested in our employees, great ideas, and how they impact the communities around us. We see the world through multiple lenses and come together to find the right answers; the best solutions.
Olympus America Inc
Olympus embraces diversity and inclusion. As an Equal Opportunity Employer, our policies as well as our values prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification. EOE Minorities/Females/Veterans/Disabled
Company URL:
Olympus America Inc at http://www.olympusamerica.com/
Posting Locations:
Pennsylvania, Center Valley
Posting Title:
Administrative Assistant
Work Location:
Headquarters OCA
Job Family:
General Admin
Auto req ID:
Olympus is an Equal Opportunity Employer, and our policies prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification.

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